Recovery of 214,000 PLN in frozen invoices
A transport company could not recover money from contractors. We took over the amicable collection process, recovering 87% of the amount in just 34 days without going to court.
A transport company from Gdańsk was stuck with a mountain of unpaid invoices from two regular clients. Fuel was getting expensive, leases were chasing them, and contractors stopped answering the owner's calls.
The challenge
Trans-Log Gdańsk operates a fleet of 14 sets and employs 17 drivers. From March 2024, their financial liquidity began to sag due to payment bottlenecks. Two large clients were behind on payments totaling 214,380 PLN.
The situation was desperate because the company had no funds for ZUS for June and installments at EFL. The owner, Mr. Dariusz, tried to call himself, but only heard excuses about system failures or accounting vacations. Without this money, the company faced operational paralysis as early as August.
Our approach
We calculate with cold logic, so we started with an audit of 42 transport orders and checking proof of delivery (CMR documents). Marek Grzegorczyk, our lead analyst, took over the entire process of contacting the debtors.
Instead of writing empty letters, we went to the debtors' offices in Tczew and Gdynia. We showed them hard calculations of statutory interest and debt collection costs they would have to cover in court. We have a plan for Tuesday, so we gave them 48 hours to present a real repayment schedule, otherwise the case would go to the bailiff with immediate enforceability.
The solution
We implemented an amicable collection process based on out-of-court settlements. This avoided waiting 2 years for a court verdict. The debtors, seeing our determination and substantive preparation, decided on a quick repayment of the main part of the debt.
We secured Trans-Log's interest by signing declarations of submission to execution. Additionally, we set up a simple payment monitoring system in the client's company so that every invoice after a 3-day delay was immediately sent for an automatic reminder. Zero fluff, just facts and hard deadlines.
Results
Thanks to quick intervention, the company regained liquidity without taking out expensive revolving credits and avoided costly court processes.
Timeline
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04.07.2024Analysis of 42 overdue invoices and verification of CMR documents.
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11.07.2024Sending final pre-litigation notices with interest calculation.
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18.07.2024Negotiation meetings with debtors at their headquarters (Tczew, Gdynia).
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07.08.2024Posting the last large tranche (187,368 PLN) to the client's account.
"We were sure that we wouldn't get anywhere without court and it would take us years. Capital and Logic entered the game and after a month the money was in the account. This saved our leases."